Figure The dispatcher must know the current status and location of every assigned item of CESE by maintaining the status board and making a comparison check daily between the dispatch equipment status board and the equipment status board of cost control. The Class B assigned log is closed out weekly. On the outside of the log, the dispatcher records the date and total operating hours or total mileage of all CESE dispatched.

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Figure The dispatcher must know the current status and location of every assigned item of CESE by maintaining the status board and making a comparison check daily between the dispatch equipment status board and the equipment status board of cost control. The Class B assigned log is closed out weekly. On the outside of the log, the dispatcher records the date and total operating hours or total mileage of all CESE dispatched. When you perform this task, ensure the following: 1.

The dispatcher has provided accurate usage miles or hours. Balance and track high-mileage and lowmileage vehicles for possible reassignmerits or vehicle misuse. After reviewing the forms, you initial the logs to show the operations supervisor that you have reviewed them.

In the NCF, the logs are retained on file by the dispatchers for a period of 90 days. At a public works, the DD Form is retained for 90 days and the Dispatcher Logs retained for 36 months. TO Ente r the cale ndar date the e quipme nt is to be use d. Ty pe o f Equipment. Enter the type e quipme nt as de s ignate d in the e quipme nt lo g. Will be recorded to the nearest whole hour. On those items which require servicing on an hourly basis and are not equipped with an hour meter, enter the estimated hours of operation.

The operator will enter the hour meter reading upon completion of the equipment usage. The dispatcher will enter the hour meter reading prior to equipment release. Enter the total hours dispatched for operation. Report To. Enter the name of the individual to whom the operator is to report. Indicate each location at which a trip begins and ends. Normally this starts from the equipment pool. All time will be recorded using the hour clock, rounded off to the nearest 5 minutes.

Enter the arrival time at each destination. Enter the departure time from the motor pool and each succeeding location. Released By. The person in charge of equipment on dispatch will release by signing on the line indicating the destination where the equipment was released to the operator. Upon termination of equipment used, but not moved, the person in charge will release the equipment by signing in the top block of this column.

The remarks column will be used by the operator to record unusual operation or abnormal occurrences during operation, or other information as directed. R egistratio n Number o r Serial Number. Ente r the e quipme nt re gis tratio n numbe r o r s e rial number.

Administratio n Number. Enter bumpe r o r adminis trative numbe r. Organiz atio n Name. Ente r the o rganizatio n to which the e quipme nt is as s igne d. Operato r. Ente r the name o f the e quipme nt o pe rato r. T he e quipme nt o pe rato r ite m 6 will e nte r s ignature imme diate ly upo n re ce ipt o f e quipme nt.

Indicate time to the ne are st 5 minute s using the ho ur clo ck. Ente r time e quipme nt was re turne d fro m dispatch o r use. To tal. Ente r to tal time the e quipme nt was in the po sse ssio n o f the o pe rato r.

Will be reco rde d to the nearest who le mile. If o do me te r is ino pe rative , e nte r e s timate d mile age. T he dis patche r will e nte r the mile age re ading as the time o f dispatch. Therefore, the Trouble Reports File is divided into 40 PM group sections, covering each of these working days.

The yard boss should initial the cards before the dispatcher files the cards in the Trouble Reports File. These assignments ensure that personnel are provided the appropriate vehicles to accomplish their jobs. Deployment CESE assignments should be generated by the transportation supervisor, assisted by the operations supervisor, during the home-port period.

The CESE assignment list fig. Assign the vehicles by their ECs. Assigning vehicles by EC provides plenty of flexibility for change.

When the list is complete, be prepared to answer complaints from personnel not assigned a vehicle. Once you have developed your equipment list, you must assign each vehicle one of the dispatch categories. The Class A dispatch category is the full-time assignment of a vehicle to an individual. You know that most members of your unit desire to have vehicles on a Class B assignment. However, Class B vehicles must be continuously reviewed to ensure the vehicles are not used just for convenience, but are required to conduct official business.

However, members and project crews are normally assigned the same CESE each day. CESE is turned in daily and maintained in the transportation pool. The transportation pool provides the maximum control over equipment and ensures efficient and economical vehicle use.

After you have divided the equipment assignment list into dispatch categories, submit the list through the chain of command for approval. The equipment officer approves the list. However, the equipment officer and the commanding officer both review the CESE assignment list before final approval. During a deployment, evaluate odometer readings on assigned CESE to balance the mileage or hours.

This process may require resubmitting an equipment assignment list through your chain of command. Equipment Request Equipment management is a daily battle because everyone thinks they should be assigned a vehicle. However, you must maintain an equipment pool that can provide replacements for unscheduled breakdowns, replacements for scheduled PMs, and daily transportation or equipment requests fig. Developing a taxi service provides a method for moving people that reduces the need for individual assignment of vehicles.

Have your taxi carry a radio, and use dispatch as the base station. This provides good communication and expedites service. A good Figure Remember, one of your missions is to ensure the maximum service life of the equipment.

This is the key position in a successful equipment management program. The yard boss enforces Operator Maintenance Procedures to reduce equipment breakdown. The yard boss is responsible for the access, traffic flow, and condition of the equipment yard, the refueling facility, and supports the equipment washrack, the cycling and upkeep of equipment, and daily transportation operations.

This kit provides the minimum tools and equipment resources necessary to support operator maintenance. Operators requiring tools to perform maintenance should log out the tools through the yard boss. Preventive Maintenance The yard boss supports the Preventive Maintenance PM Program by ensuring the equipment is cleaned, lubricated, and processed through collateral equipage.

The mechanic inspector approves or rejects the equipment, depending on cleanliness and lubrication. For equipment that is approved, the yard boss has the mechanic inspector sign receipt of the Hard Cards and retains one for the dispatch records. Equipment Cycling The yard boss must be aware of equipment in the yard that is not regularly used. Equipment must be exercised to protect it from deterioration. All parts of the equipment must be operated at the rated capacity for its intended use to constitute one complete performance.

Remember, starting and running the engine cycles the engine but not the equipment. The yard boss must maintain a cycle log documenting date, USN, duration equipment cycled, and any deficiencies.

Equipment must be maintained in a standby status and cycled on a weekly basis. Dirt and grime can make an engine run at excessive temperatures, increase fuel consumption, ruin hydraulic cylinders, corrode wiring, and destroy components.

Additionally, dirt and grime can add over 1, pounds of excess weight to an earthmover, clog radiators and possibly bring CESE to a grinding halt.

The use of a high-pressure washer or steam is effective means for removing the crusty, gritty buildup of dirt, grease, and grime from transmissions, track and roller assemblies, engine blocks, and drive trains. The cleaning of equipment provides the following results: extended equipment life; enhanced efficiency of mechanics when they perform equipment inspections and repairs and increased efficiency of operators when they perform pre and post operational checks.

Thorough cleaning of equipment cannot be accomplished with water alone. To provide an effective wash program, the yard boss must maintain a supply of soap, brushes, rags, buckets, serviceable hoses, and a trash can at the washrack. Additionally, when manning allows, the yard boss should assign a washrack attendant to assist in maintaining wash rack operations. PM-to-Interim Repair Ratio The PM-to-interim repair ratio is the number of scheduled preventive maintemmce actions compared to unscheduled maintenance actions interim repairs.

The yard boss provides the first step toward meeting this goal by enforcing Operator Maintenance. Every operator must keep assigned vehicles clean, safe, and in serviceable condition. Daily, operators should inspect the following: fuel, oil, water, hydraulic fluids, battery levels, tires, lug nuts, lights, drive belts, mounted equipment, and exterior or interior damage.

Operators must usc their sense of smell, sight, and feel while operating equipment and note defects on the Hard Cards.



Will be recorded to the nearest whole hour. On is to be use d. Ty pe o f Equipment. Enter the type of operation.



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